Editor, Safety & Health Practitioner

Author Bio ▼

Ian joined Informa (formerly UBM) in 2018 as the Editor of Safety & Health Practitioner. Ian studied journalism at university before spending seven years in online fantasy gaming.

Prior to moving to Informa, Ian worked in business to business trade print media, in the automotive sector. He was Online Editor and then moved on to be the Editor of two publications aimed at independent automotive technicians and parts distributors.

October 10, 2018

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Mental Health

How comfortable are you with discussing your employees’ mental health?

Some practical advice on how managers create a positive culture around mental wellbeing in the workplace and tips on initiating employee mental health conversations.

We all require good mental health, in much the same way that we should look after our physical health. Almost 50% of UK adults are believed to have suffered from some sort of diagnosable mental health condition at some stage in their life. It is, therefore, important that people managers are able to engage in dialogue about the subject and, just as importantly, feel comfortable doing so, says Emma Bullen, HR Services Manager at MHR.

There are host of warning signs to keep an eye out for when identifying mental health conditions among your staff, such as uncharacteristic or erratic behaviour, dips in productivity and frequent sickness.

According to research carried out by Mind, less than half of people who had been diagnosed with a mental health condition had told their manager about it. Employee’s will often disguise their reason for absence, so managers need to monitor the signs of absence and act accordingly. Employers can help the situation by creating a culture, which should be led from the top, the supports people being open about their mental health. Staff need feel assured that their mental health will be taken seriously.

Mental health strategies

mental healthClear mental health strategies and policies will illustrate to employees that there is support in place should they need it. A good place to start is making yourself open and approachable, normalising conversations about mental health and holding regular catch-ups with employees to build trust. Although a dauting prospect, basic managerial skills are often all that is required to undertake this task.

The first step when tackling employee mental health, is to simply ask them how they are doing. As a manager, you will know your own team better than anyone else in the organisation, which is a vital attribute for creating a worthwhile discussion with them. Offering open communication will help you understand the employee’s situation and put the necessary support plan in place for their wellbeing.

Location is key

The workplace can be a stressful environment, so choose a suitable location is key. Taking the conversation off-site is preferable.

Once the conversation begins, remain open and non-judgmental, giving the employee an opportunity to put their feelings into words without making assumptions about their condition or symptoms. It is important that managers actively listen and take a flexible approach to the employee’s requirements for support. Equally important is that the manager is comfortable to be honest about any absence or performance problems, so that these can also be addressed.

Action plan

If and when the employee is ready, the manager should work with them to develop a support and action plan to enable the employee to maintain a good standard of performance while ensuring their wellbeing. This should include provisions for the employee to seek external help from their GP or through an Employee Assistance Programme if your organisation has one in place. A date should also be agreed to review the action plan and whether or not the support is sufficient.

Remember, if the employee is not ready to talk about their mental health when you approach them, you should not force the issue. Instead, giving the employee reassurance that you are accessible to them if and when they wish to have a discussion sends a powerful message that you are interested in their wellbeing.

Of course, there are actions that employers should take in order to prevent work from becoming a trigger for poor mental health, and holding conversations around the topic is not the overall solution but it is a stage that employers cannot afford to overlook.

Ultimately, mental health problems need to be taken seriously by your business, and while you can’t fix the problems your employees face, you can offer support and guidance – that’s the difference between success and failure in supporting your people.

Work capacity

Holding regular catch-ups with staff will enable managers to monitor anything which might be affecting them and, if needs be, thier work capacity can be reviewed, says Equality, Diversity & Inclusion Specialist, Paula Whelan from Righttrack Learning. Emotional strain resulting from issues outside of the work place might mean a colleague is not able to function and complete tasks to the same standard as before, so extend grace to them and focus on what they can achieve rather than what they can’t.

Of course, don’t offer what is not possible according to company policy, but do ensure that reasonable adjustments are made so that as few barriers remain to their recovery as possible. This could include changing their working hours or patterns of work; giving them a place to go for their break; modifying sickness absence triggers and performance targets. Consideration for a person’s situation goes a long way and will in the long run contribute to increased employee loyalty.

UK urged to challenge mental health

World Mental Health Day

SHP legislation update eBook

SHP’s latest legislation eBook covers recognition of mental health issues in the workplace, the reclassification of mild welding fume as a human carcinogen, new manslaughter definitive guidelines, PPE, Brexit, drone safety regulations and much more…

  • Recognition of Mental Health Issues in the Workplace
  • Reclassification of Mild Welding Fume as a Human Carcinogen
  • Sentencing Council Published New Manslaughter Definitive Guidelines
  • Larger firms face biggest fine increases: Sentencing Council impact assessment shows
  • Bouncy Castles and Other Play Inflatables: Safety Advice
  • Revision of Standards for Powered Doors, Gates and Barriers
  • PPE
  • Modern Slavery Act Review
  • Drone Safety Regulations
  • Health and Safety (Amendment) (EU Exit) Regulations 2018
  • Ionising Radiation
  • Safety, Health and Welfare at Work (Diving) Regulations 2018 (Ireland)
  • Environment and Energy
  • and much more…

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