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November 18, 2015

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BIFM publishes severe winter weather guidance

 

frosted-204921_640A Good Practice Guide to Winter Maintenance has been launched by the professional body for facilities management.

BIFM’s latest guide in the Good Practice Guide series has been published to provide practical advice and guidance in developing better working practices around winter maintenance.

This guide, published in partnership with GRITIT, covers all aspects of winter maintenance from creating a plan and reducing risk to scheduling interior and exterior maintenance, the use of Personal Protective Equipment (PPE) and driving safely.

GRITIT MD Nikki Singh-Barmi said:  “We have been collaborating closely with the BIFM over the last three years to gain insight into how well prepared UK business is to deal with the very real risk that severe winter weather poses. We know that FMs are becoming increasingly aware of the growing impact of risks, such as risk of lost revenue, reputation and productivity resulting from accident liability claims or shut-downs caused by snow and ice. But almost a quarter of FMs are still leaving themselves vulnerable by not having a winter maintenance plan in place.

“There wasn’t really any substantial documented guidance available for FMs. We wanted to share experience and expertise with BIFM to clearly communicate to members, and the FM industry, how risk can be reduced by creating a robust winter maintenance plan that can be embedded at top level to a company’s health and safety policy. So that, when severe weather strikes, businesses can be well prepared to meet their duty of care by taking a proactive approach.”

Top tips from BIFM’s Winter Maintenance Good Practice Guide include:

  1. Understanding your duty of care when it comes to making a site safe for staff and customers during harsh winter weather
  2. Planning and advance preparation to keep the facilities as safe as possible during a harsh winter
  3. Ensuring the winter maintenance plan is robust through a recognised health and safety management system such as OHSAS18001
  4. Appointing a senior ‘champion’ of the winter maintenance plan for top level support
  5. Documenting the winter maintenance plan and service activity, fully investigating accidents, and recording all details
  6. Ensuring the winter maintenance plan is based on real time accurate weather data and agreed action triggers for service
  7. Carrying out detailed bespoke site surveys and specifications within identified hazardous areas
  8. Reviewing winter maintenance plans and policies on a regular basis: at least bi-annually
  9. Using planned preventative maintenance and condition based monitoring  to help with severe weather events
  10. Sharing winter risk plans with the company’s broker/insurer

“BIFM’s Good Practice Guides series aim to be a jargon free, practical guide on specific and diverse subjects for the befit of FM professionals. The guides provide hints and tips that FMs are able to implement into their working practices with ease. The Good Practice Guide to Winter Maintenance is a brand new guide for the series, and is one of many new or updated guides that we’ll be releasing over the coming months” said Peter Brogan, Research and Information Manager at BIFM.

The guide is free to download to all BIFM members as part of their member benefits. It is priced at £19.99 for non-members and available to buy direct from BIFM along with other guides in the series.

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